Privacy Policy (GDPR)

Please read this privacy policy carefully before using www.martinallanson.com. By using this website you agree to how we use, protect or handle your personal data whilst using our service. You hereby accept this privacy policy and will comply with it. 

This is the Privacy Notice of Martin Allanson. In this document, ‘we’, ‘our’ and ‘us’ refers to Martin Allanson. Our registered office is; Martin Allanson, Redwood House, Engineers Way, Wembley, London. HA9 0FX

If you do not agree to this privacy policy, you should not use this website. 

If you have any questions about this privacy notice, please contact us here or email [email protected]

Introduction

This privacy notice aims to inform you about how we collect and process any information that we collect from you, or that you provide to us. It covers information that could identify you (“personal information”) and information that could not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information. It tells you about your privacy rights and how the law protects you.

We are committed to protecting your privacy and the confidentiality of your personal information. We undertake to preserve the confidentiality of all information you provide to us, and hope that you reciprocate.

Our policy complies with the Data Protection Act 2018 (Act) accordingly incorporating the EU General Data Protection Regulation (GDPR). The law requires us to tell you about your rights and our obligations to you in regard to the processing and control of your personal data. We do this now, by requesting that you read the information provided at http://www.knowyourprivacyrights.org

Except as set out below, we do not share, or sell, or disclose to a third party, any information collected through our website.

Data We Process

We may collect, use, store and transfer different kinds of personal data about you. We have collated these into groups as follows:

Your identity includes information such as first name, last name, title, date of birth, and other identifiers that you may have provided at some time.

Your contact information includes information such as invoice address, email address, telephone numbers and any other information you have given to us for the purpose of communication or meeting.

Your financial data includes information such as your bank account. 

Transaction data includes details about payments or communications to and from you and information about products and services you have purchased from us.

Technical data includes your internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.

Marketing data includes your preferences in receiving marketing from us; communication preferences; responses and actions in relation to your use of our services.

We may aggregate anonymous data such as statistical or demographic data for any purpose. Anonymous data is data that does not identify you as an individual. Aggregated data may be derived from your personal data but is not considered personal information in law because it does not reveal your identity.

For example, we may aggregate profile data to assess interest in a product or service.

However, if we combine or connect aggregated data with your personal information so that it can identify you in any way, we treat the combined data as personal information and it will be used in accordance with this privacy notice.

Special Personal Information

Special personal information is data about your race, ethnicity, religious, philosophical beliefs, sex life, sexual orientation, political opinions, information about your health, genetic and biometric data.

Including information about criminal convictions and offences.

We do not collect any Special Personal Information about you.

If you do not Provide Personal Information

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform that contract. In that case, we may have to stop providing a service to you. If so, you will be notified of this at the time.

The Bases on Which We Provide Information About You

The law requires us to determine under which of six defined bases we process different categories of your personal information, and to notify you of the basis for each category.

If a basis on which we process your personal information is no longer relevant then we shall immediately stop processing your data.

If the basis changes then if required by law we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.

Information We Process Because We Have a Contractual Obligation to You

When you buy a product or service from us, or otherwise agree to our terms and conditions, a contract is formed between you and us.

In order to carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information.

We may use it in order to:

  • verify your identity for security purposes
  • sell products to you
  • provide you with suggestions and advice on products, services and how to obtain the most from using our website
  • provide you with our services

We process this information on the basis there is a contract between us, or that you have requested we use the information before we enter into a legal contract.

We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract.

Information We Process With Your Consent

Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our business, including job opportunities and our products and services, you provide your consent to us to process information that may be personal information.

Wherever possible, we aim to obtain your explicit consent to process this information, for example, by asking you to agree to our use of cookies.

If you have given us explicit permission to do so, we may from time to time pass your name and additional information to selected associates whom we consider may provide services or products you would find useful.

We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists.

You may withdraw your consent at any time by instructing [email protected] However, if you do so, you may not be able to use our website or our services further.

Information We Process for the Purposes of Legitimate Interests

We may process information on the basis there is a legitimate interest, either to you or to us, in doing so.

Where we process your information on this basis, we do so after having given careful consideration to:

  • whether the same objective could be achieved through other means
  • whether processing (or not processing) might cause you harm
  • whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so

For example, we may process your data on this basis for the purposes of:

  • record-keeping for the proper and necessary administration of Martin Allanson.
  • responding to unsolicited communication from you to which we believe you would expect a response
  • protecting and asserting the legal rights of any party
  • insuring against or obtaining professional advice that is required to manage Martin Allanson risk
  • protecting your interests where we believe we have a duty to do so

Information We Process Because We Have a Legal Obligation

Sometimes, we must process your information in order to comply with a statutory obligation.

For example, we may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order. This may include your personal information.

Specific Uses of Information You Provide to Us

Information Provided on the Understanding That It Will be Shared With a Third Party

Our website allows you to post information with a view to that information being read, copied, downloaded, or used by other people. 

Examples could include:

  • posting a message in our Blog area
  • Clicking on an icon next to a message to convey your thoughts, disagreement, agreement or thanks. 

In posting personal information, it is up to you to satisfy yourself about the privacy level of every person who might use it. 

We do not specifically use this information other than to allow it to be displayed or shared.

We do store it and reserve the right to use it in the future in any way we decide. Once your information enters the public domain we have no control over what any individual third party may do with it. We accept no responsibility at all for their actions at any time. 

You may request to delete personal information you have posted by emailing, [email protected]

Complaints Regarding Content on our Website

We attempt to moderate user generated content, but we are not always able to do so as soon as that content is published.However, If you complain about any of the content on our website, we shall investigate your complaint.

If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate.

Information Relating to Your Method of Payment

Payment information is never taken by us or transferred to us either through our website or otherwise. Our employees and contractors never have access to it.

At the point of payment, you are transferred to a secure page on the website of Paypal, QuickBooks, Xero or Transferwise. That page may be branded to look like a page on our website, but it is not controlled by us.

Communicating With Us

When you contact us, whether by telephone, email or through our website, we collect the information that you have given to us in order to reply with the information you need. 

We record your request and our reply in order to increase the efficiency of our business.

We keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you to provide a high quality service.

Use of Information we Collect Through Automated Systems Within Our Website

Cookies

Cookies are small text files that are placed on your computer’s hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalised experience and the website owner with statistics about how you use the website so that it can be improved.

Some cookies may last for a defined period of time, such as one day or until you close your browser. Others last indefinitely.

Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use.

Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use.

When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose.

We use cookies in the following ways:

  • to track how you use our website
  • to record whether you have seen specific messages we display on our website
  • to keep you signed in to our site
  • to record your answers to surveys and questionnaires on our site while you complete them

Personal Identifiers From Your Browsing Activity

Requests by your web browser to our servers for web pages and other content on our website are recorded.

We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.

We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.

If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally, even if you are not signed in to our website.   

Our Use of Re-Marketing

Re-marketing involves placing a cookie on your computer when you browse our website in order to be able to serve to you an advert for our products or services when you visit some other website.

We may use a third party to provide us with re-marketing services from time to time. If so, then if you have consented to our use of cookies, you may see advertisements for our products and services on other websites.

Disclosure and Sharing of Information

Information We Obtain From Third Parties

Although we do not disclose your personal information to any third party (except as set out in this notice), we sometimes receive data that is indirectly made up from your personal information from third parties whose services we use. No such information is personally identifiable to you.

Data May Be Processed Outside The European Union

Our website is served using a Cloudflare CDN

Accordingly data obtained within the UK or any other country could be processed outside the European Union.

For example, some of the software our website uses may have been developed in the United States of America or in Australia.

Control Over Your Information

  • It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes.
  • At any time you may review or update personally identifiable information that we hold about you. To obtain a copy you should contact us to make that request. After receiving the request, we will tell you when we expect to provide you with the information, and whether we require any fee for providing it to you.
  • If you wish us to remove personally identifiable information from our website, you should contact us to make your request. This may limit the service we can provide to you.

Verification of Your Information

When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.

Additional Matters

  • We do not sell products or provide services for purchase by children, nor do we market to children. We collect data about all users of and visitors to these areas regardless of age, and we anticipate that some of those users and visitors will be children.
  • We use Secure Sockets Layer (SSL) certificates to verify our identity to your browser and to encrypt any data you give us.

Retention Period of Personal Data

Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us: 

  • to provide you with the services you have requested; 
  • to comply with other law, including for the period demanded by our tax authorities;

Martin Allanson may revise this policy at any time by amending and updating this webpage. We advise you to print a copy for your records.

If you have any questions or comments regarding this privacy policy you can contact us here.